#1
A
Asana
91%share of answers
"For most small teams, I’d choose Asana: it’s structured enough to make ownership, deadlines, and dependencies clear, but is usually less overwhelming…"ChatGPT
AI recommendations · Q4 2026
Best project management software, ranked by AI
This quarter, we put 8 buyer questions about project management software to ChatGPT, Claude, Perplexity and Gemini and recorded the brands named in each answer and the order they appeared.
4AI engines asked
8Buyer questions
32Answers analyzed
Top 3 brands
#2
C
ClickUp
75%share of answers
"Team that wants one app for projects, docs, chat, and time tracking: choose ClickUp."ChatGPT
#3
T
Trello
66%share of answers
"Very simple workflows or zero budget: start with Trello."ChatGPT
Full ranking
RankBrand
Share of answersNamed by
Avg. position
1
AAsana
91%
3.1
2
CClickUp
75%
2.9
3
TTrello
66%
3.0
4
MMonday.com
53%
2.8
5
JJira
47%
3.9
6
BBasecamp
34%
5.5
7
LLinear
28%
1.7
8
NNotion
28%
5.4
9
TTeamwork.com
22%
1.7
10
PProductive
19%
4.8
11
WWrike
16%
3.2
12
PPaymo
12%
4.0
13
GGitHub Projects
9%
2.3
14
GGitLab
9%
3.7
15
SShortcut
6%
2.5
16
YYouTrack
6%
3.5
17
GGitHub Issues
6%
4.0
18
HHarvest
6%
4.0
19
OONES
6%
5.0
20
ZZoho Projects
6%
5.5
21
AAirtable
6%
6.0
22
MMicrosoft Planner
3%
4.0
23
TTrackingTime
3%
4.0
24
WWorkamajig
3%
5.0
25
TToggl Track
3%
5.0
26
TTodoist
3%
6.0
27
EEverhour
3%
6.0
28
AAvaza
3%
7.0
29
CCeloxis
3%
7.0
30
PPlane
3%
7.0
Quotes from AI answers
For most small teams, I’d choose Asana: it’s structured enough to make ownership, deadlines, and dependencies clear, but is usually less overwhelming than an all-in-one tool.
Team that wants one app for projects, docs, chat, and time tracking: choose ClickUp.
Very simple workflows or zero budget: start with Trello.
Monday.com, The most frequently recommended overall pick.
Engineering team: choose Jira (or Linear, if you want a lighter developer-focused option).
Basecamp, Best for non-technical teams.
Buyer questions asked
- 01
What is the best project management software for a small team?
- 02
Which project management tool would you recommend for a software startup?
- 03
What is the best free project management tool?
- 04
Which project management software is best for a marketing agency?
- 05
What is a simpler alternative to Jira?
- 06
What is the best project management tool for remote teams?
- 07
Which project management app is easiest for non-technical teams?
- 08
What project management software do you recommend for client work and time tracking?
Rankings use the share of answers that name each brand, breaking ties by average position when named, and are updated every quarter.
Most cited sources
- ones.com37
- asana.com9
- clickup.com8
- teamwork.com6
- rock.so5
- breeze.pm5
- project-management.com4
- thedigitalprojectmanager.com4
Brand badge
Listed brands can embed a free badge on their site.
Embed code
The badge points to this leaderboard and is updated every quarter.
About the leaderboard
What does the leaderboard show?
It shows which brands AI answers mention in response to real buyer questions in a software category, such as CRM, help desk or accounting. It includes presence by engine, quotes and the most-cited sources.
How are brands ranked?
Rank is based on the share of answers that name a brand. Ties are broken by average position.
Which AI engines are included, and how often is it updated?
Every quarter, GapCite asks ChatGPT, Claude, Gemini and Perplexity the same buyer questions and refreshes the leaderboard with the new answers.
Can brands pay to be listed?
No. The ranking comes only from AI answers.
What can brands do from here?
Listed brands can embed a free badge linking to the leaderboard. Brands not listed can run a free AI visibility scan.
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